How to Run the Perfect Board Meeting

Conducting a successful board meeting requires a certain level of intentionality. From bringing the meeting into order to apologizing when the time has passed the deliberateness can make a huge difference. If attendees feel that their time and knowledge is valued and valued, the more likely they will be involved in the outcome of every meeting. Here are some helpful tips to assist you in achieving this.

Start the Meeting at Time

Don’t overbook your board meetings, especially if they’re in person – you don’t want your guests to be distracted or feel as if they’re wasting their time. It is also helpful to let your attendees go over the board pack or other material prior to the meeting, whether it’s a complete board deck or an easier to digest Memo/Notion documents.

Keep to the Agenda

The best way to ensure a productive board meeting is to have a solid structure in place and stick to it. It is important to not add new items to the agenda prior the meeting, to insist that attendees go through the material prior to the meeting, and to establish expectations for each item on the agenda based on the length of time it should be discussed. This will help keep the board meeting clear and avoid any tangents.

Make https://boardmanagers.net/ sure that every item on the agenda has a clearly defined goal – are they looking for information, gaining agreement or deciding? This will keep the board meeting productive by preventing the board from getting distracted and allows you to concentrate on the most important issues. Distributing the minutes of your board within 24hrs of each meeting will help reinforce the decisions taken and ensure that actions are completed quickly and efficiently.